Project design costs between €150 and €500 per square meter on average, depending on the quality of the furniture, the choice of brands, and specific requirements. Basic design starts at around €150-250 per m², mid-range solutions are between €250-350 per m², and premium designs can cost €350-500 per m² or more. The exact price depends on factors such as ergonomic requirements, sustainability aspects, and project size.
What factors determine the cost of project design per square meter?
The cost of project design is determined by several factors, each of which has a significant impact on your final budget. Furniture quality and brand choice are the biggest cost drivers, with premium brands often costing two to three times as much as standard alternatives.
The complexity of your space layout also plays an important role. Open-plan offices are usually cheaper to furnish than offices with lots of separate rooms, each of which requires specific furniture. Ergonomic requirements increase costs, as high-quality office chairs and height-adjustable desks cost more than standard options.
Sustainability aspects also influence your budget. Certified sustainable furniture and circular solutions often have a higher purchase price, but save you money in the long term due to their longer lifespan. The size of the project works in your favor: larger projects benefit from economies of scale and better purchase prices.
What can you expect to pay for different types of office furnishings?
For basic furnishings, you pay €150-250 per square meter. This includes functional, good-quality furniture: standard desks, comfortable chairs, storage cabinets, and basic lighting. Perfect for start-ups or temporary office spaces.
Midrange furnishings cost €250-350 per m² and offer greater comfort and style. You get ergonomic chairs, height-adjustable desks, high-quality storage systems, and attractive lighting. This is the most popular choice for established companies that value employee comfort.
Premium project design starts at €350 per m² and can go up to €500 or more. For this, you get designer furniture from top brands, fully ergonomic workstations, integrated technology, acoustic solutions, and luxury finishes. Ideal for companies that want to impress customers and attract talent.
How do you calculate the right budget for your project design?
Start by measuring your office space and multiplying this by your desired price per square meter. Add 15-20% to this for unforeseen expenses, such as extra cabling, modifications to the space, or last-minute changes to the design.
Make a priority list of what you really need versus what you would like to have. Invest most of your budget in items that are used daily, such as office chairs and desks. Decorative elements and luxury additions can always be purchased later.
Always compare multiple quotes and ask for detailed specifications. Don't just look at the total price, but also at what exactly is included: delivery, installation, warranty, and aftercare. If you have a large project, plan your budget in phases: for example, you can start with the most important workstations and expand later.
Where can you save money without compromising on quality?
Opt for timeless designs instead of trendy furniture that quickly becomes outdated. Neutral colors and classic shapes remain attractive for longer and are often less expensive than designer pieces. Also consider investing in high-quality basic pieces and complementing them with less expensive accessories.
A phased approach helps you spread your budget. Start with the most frequently used areas and furnish other zones later. This also gives you the opportunity to learn what works and what doesn't before completing the entire project.
Reuse existing furniture where possible. Good desks and cabinets can often be given a second life with minor adjustments or a new finish. Combine this with new ergonomic chairs for a cost-effective solution. Choose suppliers who are transparent about their prices and do not charge hidden costs for delivery or assembly.
How Wout Monseurs assists with project design
We offer a transparent approach where you know exactly where you stand in terms of costs from the outset. Our team creates a detailed design that perfectly matches your budget and wishes, with no surprises afterwards. We work with high-quality brands such as Wini, Voortman, and Interstuhl, but always recommend the best value for money for your situation.
Our personalized support means you have a single point of contact throughout the entire project. We help you identify smart savings and phased plans if that suits you better. After delivery, we remain available for adjustments and maintenance, ensuring your investment continues to deliver optimal performance.
Would you like to know exactly how much project design will cost for your office? Contact us for a free quote. See also our project design page for more information about our approach and options.
Frequently asked questions
How long does it take to complete a full office fit-out?
An average office project takes 6-12 weeks from final order to delivery. This depends on the scope of the project, availability of furniture, and any customization. For urgent projects, we can often deliver within 3-4 weeks with our standard collection.
Can I combine my existing furniture with new purchases?
Absolutely! We are happy to take inventory of your existing furniture and advise you on which pieces can be reused. By combining items cleverly, you can often save 20-30% on your total budget. We ensure that old and new elements match well in terms of style and functionality.
What happens if my budget is in danger of being exceeded during the project?
We always work within the agreed budget and communicate transparently about any additional costs. If unforeseen circumstances arise, we will first discuss all options with you: alternative products, phased implementation, or design adjustments.
What warranty do I get on the project design?
You receive a minimum of a 2-year manufacturer's warranty on all furniture, and up to 5 years on premium brands such as Herman Miller or Vitra. In addition, we offer a 1-year service warranty on the installation. We remain your point of contact for maintenance and any repairs, even after delivery.
What about VAT and other taxes for project design?
All prices quoted are exclusive of 21% VAT. For business customers, this VAT is often deductible. We always provide a detailed invoice with VAT specifications. Different tax benefits may apply to lease arrangements—we are happy to advise you on this.
Can I lease my office furniture instead of buying it?
Yes, we work with various leasing companies for operational and financial leases. This can be tax-efficient and helps with cash flow management. Lease terms vary from 36 to 60 months, depending on the type of furniture and your business situation.