Whether you should hire a project designer depends on the scope of your project, your budget, and your expertise. For complex office designs with multiple rooms, special requirements, or a budget above €15,000, a project designer is usually the wisest choice. For small projects or simple designs, you can often do it yourself. We discuss when professional help is valuable and when it is better to do it yourself.
What exactly does a project designer do, and when do you need one?
A project designer takes care of the complete design and realization of office environments. They create 3D designs, coordinate suppliers, arrange the planning, and often also take care of technical aspects such as cabling and lighting. Their expertise is particularly valuable in complex projects.
You need a project designer when your project involves multiple spaces, has special ergonomic requirements, or when you don't have time to coordinate everything yourself. Their network and experience are also indispensable when moving, renovating, or when you want to combine specific brand-name furniture.
Project designers usually work according to a fixed step-by-step plan: from space study and design to delivery and installation. They have access to professional brand-name furniture that is not always available to consumers. Their experience helps you avoid costly mistakes in space layout and furniture choices.
How much does it cost to hire a project designer compared to doing it yourself?
A project designer usually charges 10-20% of the total project budget for his or her services. For an office design costing €20,000, you would therefore pay an additional €2,000-€4,000 for professional guidance. Doing it yourself may seem cheaper, but it comes with hidden costs.
The hidden costs of doing it yourself are often higher than expected. You spend a lot of time researching, comparing, and coordinating. Mistakes in measurements, incorrect product choices, or logistical problems can be costly. You also miss out on discounts that professionals receive from suppliers.
Project designers often receive a 15-30% discount from suppliers, which partially offsets their costs. They also prevent costly mistakes and ensure efficient planning. Your own time is also valuable: the 40-60 hours you spend on a project could also be spent productively for your business.
What advantages does a project designer offer that you cannot achieve yourself?
Project designers have access to professional brands and suppliers that do not sell directly to end users. Their experience with space planning and ergonomics prevents costly mistakes. They coordinate all aspects, from delivery to installation, saving you a lot of time and stress.
Their network is a major advantage. They know reliable suppliers, installers, and technicians. If problems arise, they have direct contacts to find quick solutions. Their experience with different office concepts also helps you make choices that you would not have considered yourself.
Professional project designers think in terms of total concepts. They look at workflows, future expansion, and ergonomic aspects. Their 3D visualizations give you a realistic picture of the end result in advance. You also have a single point of contact for warranty and aftercare, rather than multiple suppliers.
When is it better to tackle office design yourself?
Doing it yourself works well for simple projects under €10,000, when you have a lot of time, or for very specific requirements that standard solutions cannot meet. If you have experience with interior design or a limited budget, doing it yourself can also be a good choice.
For small offices with standard requirements, you will often find sufficient choice at regular office furniture stores. If you have a clear vision and are not in a hurry, you can furnish your office step by step. This also gives you the flexibility to invest in phases.
Doing it yourself has advantages if you like to control every detail. You can work at your own pace and choose exactly what you want. For creative companies or startups, the DIY process can also be part of the corporate culture and team building.
How Wout Monseurs assists with project design
We offer complete project design, from concept to completion. Our process begins with a space study in which we translate your wishes and corporate identity into a practical design. You will receive a detailed 3D design so you can see exactly what your new office will look like.
We take care of everything for you: from high-quality project furniture from brands such as Interstuhl and Voortman to flooring, ceilings, and cabling. With over 60 years of experience, we know how to combine ergonomics and sustainability with your specific requirements. You will have a single point of contact who will guide you through the entire process.
For larger projects, we offer turnkey solutions where you hand over the keys and we take care of the rest. We take care of all the logistics and planning, so you can focus on your business. Would you like to know how we can transform your office? Contact us for a no-obligation consultation about your project design.
Frequently asked questions
How long does it take on average to have an office completely furnished by a project designer?
A complete office fit-out usually takes 6-12 weeks, depending on the size and complexity. The first 2-3 weeks consist of design and planning, followed by 2-4 weeks for furniture delivery and 1-2 weeks for installation. For large projects or special custom-made furniture, this can take up to 16 weeks.
What happens if I am not satisfied with the final result of the project designer?
Serious project designers work with clear agreements and intermediate steps that require your approval. At Wout Monseurs, you will first receive a 3D design for approval before we place an order. If something is not to your liking, we will work with you to find practical solutions within the warranty conditions of our suppliers.
As a small business, can I also use professional project furniture?
Yes, a project designer gives you access to professional brands that normally only sell to businesses. Many suppliers have minimum order values, but project designers can bundle smaller orders. Even with budgets starting at €5,000, you can already benefit from better quality and supplier discounts.
How can I best prepare for a meeting with a project designer?
Make a list of your practical needs: number of workstations, meeting rooms, storage, and special requirements. Collect inspirational photos and consider your budget and schedule. It is also important to think about future growth and working methods, so that the design can grow with your company.
What are the biggest pitfalls when designing an office yourself?
The most common mistakes are incorrect dimensions, not taking ergonomics and workflows into account, and underestimating logistics and planning. Choosing cheap furniture that wears out quickly or does not match is also common. Always have a clear plan and double-check everything.
Can I hire a project designer just for the design and do the implementation myself?
Yes, many project designers also offer design services only. This usually costs €500-1,500 depending on the scope. You will receive a professional design with specifications, but you will have to find and coordinate suppliers yourself. Please note that you will not have access to their supplier discounts.
How can I ensure that my office design is future-proof?
Opt for modular furniture systems that can be expanded and invest in quality furniture that will last for years. Consider flexible workspaces and technical facilities for hybrid working. A project designer can help you with a phased approach, allowing you to expand step by step without disrupting the overall concept.