Project design is a comprehensive, coordinated approach to designing office spaces, in which all aspects from design to delivery are professionally arranged. Unlike purchasing office furniture separately, project design ensures a cohesive end result that perfectly matches your business needs. This article answers the most important questions about the process, costs, and benefits of project design.
What exactly does project design entail?
Project design is a total solution for office design, in which a specialist coordinates the entire process from design to realization. You are assigned a single point of contact who takes care of the design, planning, delivery, and installation of all office components. This differs from regular office design in that everything is arranged from a single source instead of through separate purchases from different suppliers.
The main difference lies in the professional approach and coordination. With project design, you receive a detailed 3D design of your new working environment, so you know exactly what the end result will look like. The project designer also arranges the planning with all suppliers and ensures that everything is delivered and assembled on time and according to plan.
Companies choose project design because it saves time and stress. You don't have to search for different suppliers, compare quotes, and coordinate the planning yourself. What's more, you receive professional advice on ergonomics, space utilization, and the best materials for your specific situation.
What steps are involved in project design?
A project design consists of five main phases: intake and analysis, design and visualization, quotation and planning, realization and assembly, and delivery with aftercare. The entire process takes an average of 6 to 12 weeks, depending on the size and complexity of your office.
The first step is a comprehensive intake, during which your wishes, budget, and practical requirements are discussed. A space study is also carried out to map out the possibilities of your office space. This phase usually takes 1 to 2 weeks.
Next, a detailed design is created using 3D visualizations. You can see exactly what your new office will look like and suggest any changes you would like to make. Once the design has been approved, you will receive a final quote with a clear schedule for delivery and installation.
The implementation phase includes the production and delivery of all components. The project manager coordinates all suppliers and keeps you informed of progress. Finally, everything is professionally assembled and delivered, including an inspection round to check that everything is to your satisfaction.
What are the benefits of project-based workspaces for companies?
The main advantages of project design are time savings, cost savings, and a professional end result. You save a lot of time because you don't have to search for different suppliers yourself and you don't have to coordinate the planning yourself. In addition, a project designer often has better purchase prices due to long-term relationships with suppliers.
The professional end result is a major advantage over separate purchases. All components are coordinated in terms of color, material, and style. This creates a coherent look that contributes to your company image and a pleasant working atmosphere for your employees.
A coordinated approach also prevents problems during implementation. With separate purchases, furniture may not fit, be delivered late, or not match properly. A project designer ensures that everything is perfectly coordinated and realized according to plan.
In addition, you will receive professional advice on ergonomics and space utilization. This can lead to a healthier and more productive working environment for your employees, which also yields financial benefits in the long term.
How much does project design cost on average?
The costs for project design vary greatly per project, but €2,000 to €5,000 per workstation is a realistic estimate. For a small office with 10 workstations, you can expect to pay between €20,000 and €50,000, while larger offices with 50+ workstations often cost between €100,000 and €250,000.
Various factors influence the price of project design. The quality of furniture and materials makes a big difference to the costs. The complexity of the design, special requirements such as partition walls or customized lighting, and the size of the project also determine the final price.
To make the most of your budget, you can prioritize the various components. For example, invest more in ergonomic office chairs that employees use every day, and opt for standard solutions for less critical components. A good project designer will help you make these choices within your budget.
Don't forget that project design is often more cost-effective than separate purchases. Professional purchasing and coordination not only save you money on the purchase itself, but also on any problems and additional costs that may arise later on.
How Wout Monseurs assists with project design
We offer a complete project design service, taking care of everything from the initial design to the final delivery. With over 60 years of experience, we can create an office design that perfectly suits your company and employees. We work according to a fixed step-by-step plan, and you will always have a single point of contact for all your questions.
Our approach begins with a comprehensive space study, in which we map out your wishes and possibilities. You will receive a detailed 3D design, so you can see exactly what your new office will look like. We not only provide the furniture, but also flooring, ceilings, system walls, and lighting, if desired.
We work with high-quality brands such as Interstuhl, Voortman, and Gispen, which focus on ergonomics and sustainability. For large projects, we offer turnkey solutions, where you hand over the key and we take care of the rest. Ready to get started with your project design? Please contact us for a no-obligation consultation about the possibilities.
Frequently asked questions
How far in advance should I plan a project layout?
For optimal planning, we recommend starting to prepare your project design at least 3-4 months in advance. This allows sufficient time for the design process, approvals, and the production of custom parts. For larger projects or specific requirements, this can even take up to 6 months.
Can I integrate existing furniture into my new project design?
Yes, that is certainly possible and often also cost-effective. During the intake, we assess which existing furniture still functions well and fits in with the new design. We advise on which items can be retained and how they can best be integrated into the new interior.
What happens if I change my mind about the design during the project?
Minor adjustments can often still be made during the design phase at no extra cost. For larger changes after approval of the final design, we will transparently pass on any additional costs. We always recommend that changes be communicated as early as possible in the process to minimize delays and additional costs.
How can I ensure that my employees are satisfied with the new layout?
Involve your employees in the process from the outset by asking for their input on work habits, ergonomic needs, and preferences. We are happy to organize a presentation of the 3D design for the team and incorporate their feedback. We also offer an evaluation session after delivery to discuss any adjustments.
What if problems arise after delivery of my office furnishings?
All products supplied are covered by a manufacturer's warranty and we offer comprehensive after-sales service. If any problems arise within the warranty period, we will arrange for repair or replacement free of charge. Even after the warranty period has expired, we remain available for maintenance, modifications, or additions to your office furnishings.
Is project design also suitable for small offices or only for large companies?
Project design is certainly also beneficial for smaller offices with around 5-10 workstations. Even with smaller projects, you benefit from professional advice, coordinated delivery, and a coherent end result. The approach is adapted to the scale of your project, while you always retain the same benefits.
Can I have the project design carried out in phases to spread the costs?
Yes, phased implementation is possible and is often used in larger offices. We can divide the project into different floors or departments, for example. This not only spreads the costs, but also ensures less disruption to daily activities during implementation.