The costs for a project design vary greatly, but you can expect to pay between €1,500 and €5,000 per workstation, depending on the quality and your requirements. Factors such as office size, choice of furniture, and specific requirements determine the final budget. Don't forget to include additional costs, such as transport, assembly, and design, in your overall budget.
What factors determine the cost of a project setup?
The square footage of office space forms the basis of your budget, because more space means more furniture and materials. In addition, the quality of the furniture determines a large part of the costs: high-quality ergonomic chairs and desks cost more than standard models.
The number of workstations also plays an important role. Open-plan workplaces are usually cheaper than individual offices with partition walls. Specific requirements, such as acoustic solutions, special lighting, or customization, significantly increase the price.
The complexity of the project also affects your budget. A simple interior design with standard furniture costs less than a complete transformation with new floors, ceilings, and technical installations. Time pressure can also increase costs: rush projects are more expensive than planned interior designs.
How much does an average office setup cost per workstation?
For basic furnishings, you can expect to pay between €1,500 and €2,500 per workstation. This includes a standard desk, office chair, storage cabinet, and basic lighting. This option is suitable for start-ups or temporary workspaces.
A mid-range setup costs between €2,500 and €4,000 per workstation. This includes ergonomic furniture from well-known brands, better materials, and more choices in colors and finishes.
Luxury versions start at €4,000 per workstation and can cost up to €6,000 or more. This category offers designer furniture, high-quality materials, extensive ergonomic features, and complete customization. Large companies often choose this option because of its durability and appearance.
What is the best way to save costs when furnishing an office?
A phased approach helps you spread your budget over time. Start with the most important workplaces and expand later. This prevents large investments in one go and gives you time to evaluate what works and what doesn't.
Reusing existing furniture where possible can result in significant savings. Good-quality desks and cabinets can often be given a new look with minor adjustments. Focus your budget on new ergonomic chairs and lighting, as these have the greatest impact on working comfort.
Smart purchasing means comparing different suppliers and brands. Choose timeless designs that won't quickly become outdated and invest in quality for frequently used items. Standard sizes are usually cheaper than custom-made items, unless your space has very specific dimensions.
What additional costs are involved in project design?
Transport and assembly often cost 10–15% of the furniture price. Don't forget to include this in your calculation, especially for large or heavy furniture that requires specialized transport. Assembly by professionals prevents damage and ensures correct installation.
Design and consulting fees range from €50 to €150 per hour, depending on the complexity. A thorough space study and a 3D design prevent costly mistakes and help you make the right choices.
Modifications to the building may be necessary for new cabling, lighting, or climate control. Permits for renovations also incur costs. Expect to pay an additional 15–25% on top of the furniture costs for these unforeseen expenses.
How Wout Monseurs assists with project design
We offer transparent pricing with no hidden costs. During a free consultation, we will discuss your wishes and budget so that you know exactly where you stand. With over 60 years of experience, we can help you make the right choices within your budget.
Our comprehensive project design service takes care of everything for you, from design to installation. You will be assigned a dedicated contact person who will guide you through the entire process and ensure that everything is delivered on time and within budget.
We work with high-quality brands such as Interstuhl and Voortman, but also offer budget-friendly alternatives. Thanks to our personalized approach, we always find a solution that suits your organization. Contact us for a no-obligation consultation about your office design.
Frequently asked questions
How long does it take on average to complete an office interior design project?
A standard office fit-out usually takes 4-8 weeks from design to completion. This depends on the availability of furniture, the complexity of the project, and any renovations. Urgent projects can be completed in 2-3 weeks, but this increases the cost by 15-25%.
Can I combine my current furniture with new items?
Yes, this is an excellent way to save costs. Good desks and cabinets can often be reused. Focus your budget on new ergonomic chairs and lighting for maximum impact. A professional consultant can help you determine which items are best replaced.
What happens if the project ends up costing more than budgeted?
At Wout Monseurs, you will receive a transparent quote with fixed prices in advance. Additional work is always discussed and approved first. Thanks to our extensive preparation and experience, we remain within the agreed budget in 95% of projects.
What warranty do I get on the office furniture?
The warranty varies per brand and product, usually between 3-10 years. Ergonomic chairs often have a 5-10 year warranty, desks 3-5 years. We take care of all warranty matters for you and also offer maintenance contracts to protect your investment.
Is it possible to set up a small section first as a test?
Absolutely, a pilot project is a smart approach. Start with one department or floor, for example, to see how the furniture works out. After evaluation, you can furnish the rest of the office with any adjustments based on your experiences.
How do I prepare my team for the new office layout?
Communication is essential. Involve employees in the choices, organize a presentation of the new design, and plan the move outside office hours. We can help with relocation planning and provide instructions on how to use new ergonomic furniture.