Canon's business printers are equipped with all the latest features, and the latest technical innovations ensure an optimal user experience for everyone in the workplace. However, one specific aspect is now more important than ever: security.
Companies that use modern printers and multifunction devices unknowingly process large amounts of data. The various printing options generate significant data flows, and the printers themselves can increasingly be seen as standalone workstations, including hard drives for processing all print jobs. That is why Canon has integrated various solutions around Office Security, enabling office printers to be used securely.
Office Security solutions in practice
The measures taken to provide optimal office security can be divided into four aspects:
1. Shipping
When sending print jobs, encryption is maintained to protect the data in the relevant documents. The system also anonymizes the file names so that malicious parties cannot easily gain insight into the possible contents of the files.
2. Processing
When the jobs are retrieved for processing, they are first verified. Unauthorized print jobs will not be printed.
3. Printing
The user ensures that print jobs are released securely, and the business printer will delete any incorrect print jobs itself. Involving the user in the final step prevents unintended prints, so that no print jobs are left behind in any of the multifunctional devices.
4. Tracking
If desired, printed documents can be made traceable by means of a QR code or barcode. This makes it easier to trace leaked information back to the person who originally printed it.
The benefits of Canon’s Office Security
Canon's various office security solutions offer the following benefits:
Prevent security breaches
Protective measures safeguard the office network against malware attacks. A stronger and simpler scanning and printing architecture contributes to this by reducing the number of vulnerabilities.
Prevent data leaks and data loss
Take the necessary security measures to prevent malicious outsiders or employees from stealing or losing essential documents. Regardless of the size and nature of your business, there is sufficient scope here to adjust the settings to a policy that is workable for the entire organization.
Protect the company
Information leaks can result in heavy fines and damage to your brand. Canon's Office Security solutions actively help prevent leaks of important information and data throughout the entire lifecycle of your business printers.
Various security measures are already in place before use. During use, all data is protected, and even after the multifunctional device is written off at the end of its life cycle, security is still guaranteed by destroying all sensitive data in advance.
Ensure that laws and regulations are complied with
The protective measures and functionalities help you comply with the data security policies and regulations that apply to your company.
UniFlow Online
A good example of effective security software is UniFlow Online: this allows you to enhance the security of your printing equipment through access management and the use of various authentication options.
Useful information about printer security
Check out three useful brochures below with helpful information about the importance of adequate and up-to-date printer security.
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Looking for secure printing solutions?
Want to print securely and efficiently in your office or work environment? Canon printers and multifunction devices offer the perfect balance between security and user-friendliness. There are suitable printing solutions for every business; we are happy to advise you on which business printer best suits your organization.
Want to know more about Canon's printing solutions? Take a look at the range on our Canon page, or contact us.